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Business Letter WritingThere are guides to good business letter writing. These guides are quite simple, yet their importance cannot be underscored. The business letter writing guides give you important information on what you need to know, to do or to avoid when writing business letters.The first guide in business letter writing is to always remember that a business letter should be brief, straightforward and polite. It should also not be lengthy. Since a business letter is supposed to be brief, you should therefore bear in mind that in business letter writing, the letter will be judged on the small but important things such as the format, grammar, punctuation, openings and closings. When you are writing a business letter, do not try out fancy designs in fonts and writing styles. In business letter writing, there are two main styles of business letter. These are: the full block style, where all elements of the letter are aligned on the left margin; and modified block style, where the return address, date and closing signature and typed name are aligned down the middle of the page, while other elements are aligned on the left page margin. The second thing you need to know in business letter writing is the purpose of writing your letter. Ask yourself why you are writing this letter, what will be the benefit of writing it and how you will go about it. The first paragraph of the letter Introduces the subject matter and here, you may state or imply why you are writing the letter. The body of the letter develops clearly and logically the argument and facts of the case. It should mainly consist of more than one paragraph. The final paragraph should be clear on what your attitude is toward the subject matter of the letter. In business letter writing, some aspects such as use of jargon, use of extremely long sentences, passive language, expressing your emotions in the letter and writing the letter in a way that is not clear should be avoided completely. Click here
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