Convention Centres Editing and Proofreading Services

A convention centre sells space to people who are planning something complicated at a distance. An event planner three months out is deciding whether their conference will work in this building, and the questions they need answered are unglamorous: whether the rigging points take the weight, whether the loading bay takes an articulated lorry, whether the ceiling height clears the screen, what the power is in that corner, whether the internet will hold four hundred simultaneous connections. The brochure shows the atrium at dusk.

We edit what convention centres, exhibition halls and large venues produce — technical specification packs and floor plans, capacity charts and room configuration documentation, rigging, loading and access documentation, power, data and connectivity specifications, catering and hospitality documentation for organisers, exhibitor manuals and stand build regulations, health and safety and risk documentation for organisers, accessibility information for organisers and delegates, contracts and hire terms, cancellation and force majeure provisions, in-house supplier and exclusivity documentation, sustainability and waste documentation, and sales and marketing material for event organisers. Our editors write for a planner with a spreadsheet.

The technical specification is the document that wins or loses the booking, and most centres bury it behind a sales enquiry. A planner comparing three venues needs the numbers, and a venue that requires a conversation before releasing them is removed from the shortlist by someone with fifteen other things to do. We write these so every dimension a planner might need is present and unambiguous — clear ceiling height under the lowest obstruction rather than to the roof, floor loading in kilograms per square metre, rigging points with their positions and safe working loads, loading bay dimensions and vehicle access with the turning circle, power by location and phase, and internet with a real concurrent-user figure rather than a bandwidth number; so the capacity chart states the configuration and what it assumes about aisles, staging and catering, since a room seating 800 theatre-style seats 340 once a stage and cabaret tables are in; so anything that must be bought in-house is disclosed at specification stage rather than at contract; and so the awkward constraints are stated plainly, because a planner discovers them anyway and prefers to discover them now.

Everything you send is treated in confidence, including specifications, pricing and client events. We are editors rather than venue, technical or safety advisers, and we offer no view on structural capacities, safety requirements or any technical specification. What we can do is make the documentation complete and comparable.