Bookkeeping Services Editing and Proofreading Services

A monthly reconciliation report shows a $340 difference between the bank statement and the ledger, with a single line reading "adjusting entry - see notes." The client, reviewing the report before approving it, has no way to know whether this was a bank fee nobody categorised, a duplicate transaction caught and removed, or an error that still needs investigating, because "see notes" points to notes that were never actually attached to anything the client received.

We edit what bookkeepers and bookkeeping services produce to reconcile and explain a client's accounts — monthly reconciliation reports and exception explanations, chart of accounts categorisation notes, adjusting entry documentation, and the correspondence responding to a client's question about a specific discrepancy. Our editors work on the line item that has to explain itself to someone who was not there when the entry was made.

The specific, categorised exception is what a reconciliation report actually needs behind every adjustment, and its failure is a placeholder note pointing to an explanation that exists, if at all, somewhere the client cannot see. Adjusting entry, see notes describes that something was done without describing what or why, and a client approving the report has nothing to actually check it against. We work through these so every reconciling item states its specific cause — bank fee not yet recorded, duplicate transaction removed, cheque outstanding since a stated date — rather than a generic label, since a client reviewing $340 in adjustments needs to know which of several very different situations actually produced that number; so recurring discrepancies are flagged as recurring, given that the same category of adjustment appearing month after month is a signal that something in the underlying process should change, and a report treating each month as a fresh, unrelated event hides this pattern; so any transaction that required judgement to categorise is noted with the reasoning, because a client reviewing their own categorised expenses needs to know why an ambiguous purchase was coded where it was, not simply that it was; so unresolved items are distinguished from resolved ones explicitly, given that an item still under investigation and one already explained look identical in a report that does not separate them; and so a client's specific question about a specific line receives a direct answer referencing that line, not a general reassurance that the books are accurate. Reports written this way mean a client approving their books actually understands what they are approving.

Everything you send is treated in confidence, including financial records, client data and correspondence. We are editors rather than bookkeepers, accountants or financial advisors, and we offer no view on categorisation, reconciliation or financial accuracy. What we can do is make sure every adjustment explains itself on the page the client actually sees.