Interior Design Editing and Proofreading Services

The specification sheet lists "sofa, performance velvet, client-approved fabric." What the client approved was a swatch in warm terracotta. What arrived, eleven weeks and a discontinued dye lot later, was a similar performance velvet in a noticeably cooler rust, substituted by the designer without a fresh approval because the spec sheet only recorded the category of decision, not the specific one the client actually made. The client is now looking at a sofa they never agreed to, and the paperwork technically shows they approved something that fits the same one-line description.

We edit what interior designers produce to specify what a client is actually approving — specification sheets and finish schedules, substitution and change-order documentation, design fee and procurement mark-up disclosures, client approval and sign-off records, project timelines and delivery tracking, and the correspondence explaining a change to an approved selection. Our editors work on the record that has to prove what was actually agreed, not just what category it fell into.

The specific, dated approval is what a specification sheet is actually for, and its failure is a description broad enough that a substitution still technically matches it. Client-approved fabric describes a category of decision; it does not record which fabric, which colour, or when. We work through these so each specified item records the exact product, colour, finish and supplier reference approved, with the date of approval, since a substitution can only be identified as a substitution if the original approval was specific enough to compare against; so any substitution — for a discontinued item, a lead time issue, or a budget change — requires a new, dated approval from the client rather than being treated as equivalent under the original sign-off, given that "similar performance velvet" and "the terracotta swatch you chose" are not the same commitment; so the design fee is stated separately from any mark-up on procured items, because a client comparing an invoice to a specification sheet needs to see what they are actually paying for at each line; so a change that affects the overall look, cost, or delivery timeline is flagged as significant rather than logged identically to a minor detail, as not every change deserves the same level of client attention, but every change that would surprise the client on delivery deserves more than a line in a spreadsheet; so delivery dates are tracked against the original estimate with variances explained, given that a client planning around a moving date needs to know as delays occur rather than at delivery; and so the client receives a physical or high-resolution sample of anything with meaningful colour or texture variation before final commitment, since a spec sheet description cannot substitute for what a client actually needs to see. Specifications written this way mean a client gets the room they approved.

Everything you send is treated in confidence, including client information, project details and supplier relationships. We are editors rather than interior designers or procurement specialists, and we offer no view on design choices or material selection. What we can do is make sure the record shows exactly what was agreed.