Event Planners Editing and Proofreading Services

An event happens once, at a fixed hour, in front of everybody. Weeks of planning resolve into a few hours where a dozen suppliers, a venue, a client and a room full of people all have to do the right thing at the right moment with no rehearsal. The document that makes that happen is the run sheet, and the quality of the day is very largely determined by whether it was written by someone imagining the event or by someone imagining what could go wrong during it.

We edit what event planners, production companies and in-house event teams produce — run sheets and production schedules, event proposals and concepts, client briefs and scoping documents, supplier briefs and contracts, venue liaison documentation, technical and production schedules, delegate and guest communications, speaker and presenter briefing packs, registration and joining instructions, risk assessments and event safety documentation, contingency and wet weather plans, on-site crew briefings and role cards, budgets and reconciliation documentation, and post-event reporting. Our editors work on the document everyone holds on the day.

The run sheet is the event's operating system, and the common version is a timetable. A timetable says what happens when; a run sheet says who does what, on whose word, and what happens if it does not happen. We write these so every line names the person responsible and the trigger rather than only the time, since "19:00 doors" is an aspiration and "19:00 doors — Marek opens, on the nod from Priya once the AV check is signed off" is an instruction; so anything dependent on something else is marked with what it depends on, because the room set cannot finish until the caterers are out and nobody writes that down; so the decision points are identified with who owns them and by when — the weather call at 14:00, the go or no-go on the outdoor drinks; so the contingency sits inline at the moment it would be needed rather than in an appendix; and so each supplier's copy shows the whole day with their own lines highlighted, because a supplier given only their section cannot see what they are waiting for. Run sheets written this way survive the speech that overruns.

Everything you send is treated in confidence, including client events, supplier terms and delegate information. We are editors rather than event or safety professionals, and we offer no view on event safety, crowd management, licensing or any operational decision. What we can do is make the documents specific enough to run an event from.