Organic Farming Editing and Proofreading Services

An inspector asks how much of the wheat sold as organic last year could have come off the certified ground. It is an arithmetic question — area, yield, sales — and it is the question that decides certifications, because everything else in the file can be assembled and this one cannot. A farm that cannot answer it in an hour has a problem regardless of how it farms.

We edit what organic operators and certifiers produce — organic system plans and their annual updates, input approval requests and records, field histories and rotation documentation, audit trail and mass balance records, buffer and contamination management documentation, inspection responses and corrective actions, supplier and processor certificates, and the labelling and marketing material that rests on the certification. Our editors work on documents that have to reconcile.

The audit trail from input to sale is what organic certification actually tests, and its failure is a system plan describing intentions with no arithmetic behind it. Organic status is a claim about a specific quantity of a specific crop off a specific field. We work through these so every field carries its history with the dates of the last prohibited application and the end of conversion, since eligibility is a date question and a field remembered as "always organic" is not evidence; so each input is recorded with the approval it relies on, the supplier and the batch, because an input approved for one certification scheme is not thereby approved for another; so the mass balance is set out as area by yield by sales for each crop and season, and the arithmetic is shown, given that this is the calculation an inspector performs; so any parallel or split production is documented with the physical and temporal separation that keeps it apart, as this is where certifications are lost; so buffers, adjoining land and drift risk are described as they are managed rather than as mapped; so purchased organic material carries the supplier certificate with its scope and expiry checked at the time of purchase; and so the lot identity is maintained through storage, cleaning and haulage with the equipment cleaning recorded. Records written this way make an inspection a formality.

Everything you send is treated in confidence, including system plans, sales records, inspection reports and supplier information. We are editors rather than organic inspectors, certifiers or agronomists, and we offer no view on eligibility, inputs or certification. What we can do is make the file reconcile.