Diamond Mining Editing and Proofreading Services

A parcel of rough diamonds moves from the recovery plant to the sort house to the secure vault, and at each handover the paperwork records only that "custody transferred" with a signature and a date. It does not record the parcel's weight at handover, who physically counted the stones, or how the receiving party's count was checked against the sender's. Three transfers later, a discrepancy surfaces between the plant's recovery figure and the vault's intake figure, and there is no way to determine at which of the three handovers the gap actually opened, because every transfer produced the identical, uninformative record.

We edit what diamond mining operations produce to track recovery and custody of their product — recovery and security handover logs, parcel weight and stone count reconciliation, chain-of-custody documentation from recovery to sale, Kimberley Process and export certification records, and the correspondence investigating a discrepancy between recovery and intake figures. Our editors work on the record that has to account for a product whose value makes every gap in the paperwork a potential loss.

The specific reconciliation at each handover is what makes a chain-of-custody record actually able to locate a discrepancy, and its failure is a transfer log recording that custody changed hands without recording anything that could later verify it changed hands correctly. Custody transferred, signed and dated, tells an investigator that a handover happened and nothing about whether what arrived matched what was sent. We work through these so each handover records an independently verified weight and stone count on both sides, with both figures logged rather than only the sender's, since a discrepancy can only be located at the specific transfer where the two sides' figures first diverge, and a record with only one figure per transfer cannot show where that divergence began; so who performed the count is named specifically, given that a count performed by the same person on both ends of a transfer is not an independent check and a discrepancy investigation needs to know whether one actually occurred; so security procedures at the point of handover — witnessing, sealed containers, video record — are logged as having occurred rather than assumed from a standing policy, because a policy that exists on paper and a procedure that was actually followed on a specific day are different facts; so any variance between expected and actual weight, however small, is logged at the time rather than only investigated once it accumulates into something large enough to notice, since small variances are the earliest and most useful signal of exactly where a larger problem originates; so the full custody chain from recovery to final export documentation is traceable through consistent parcel or lot identifiers, given that a break in the identifier chain is functionally the same as a break in custody; and so a discrepancy investigation states specifically which handover it has narrowed the gap to, rather than reporting only that a gap exists somewhere across a chain of otherwise identical, uninformative transfers. Records kept this way can actually locate where a loss occurred instead of only confirming that one did.

Everything you send is treated in confidence, including recovery data, security records and custody documentation. We are editors rather than security specialists, diamond valuers or compliance officers, and we offer no view on recovery figures, security procedures or discrepancy causation. What we can do is make sure the record can actually locate where a gap opened.